Coordinator of Campus Events and Scheduling

Elizabethtown, PA

Job ID: 47501 Category: Clerical

Berks & Beyond Employment Services, Inc. Is a leading staffing firm that specializes in clerical, industrial, technical and managerial placements. At Berks & Beyond, we recognize that you are a uniquely qualified individual and we take the time to carefully match you to one of our excellent job opportunities. Our close consideration of your individual needs is how we have become one of Southern Pennsylvania's largest staffing companies! Currently, we are seeking a Coordinator of Campus Events and Scheduling in the Lancaster area.

Essential functions of the Coordinator of Campus Events:

  • Receive telephone calls, web requests, and personal visits for non-curricular space use; assign space in accordance with established space use guidelines

  • Obtain event information including, but not limited to, event date(s), times, support services, spaces and enter this information into R25

  • Using R25, communicate with event requesters to provide event confirmations

  • Maintain space assignment policies, building hours, date constraint data, and space relationships

  • Update existing and new data about space, resources, customers, and organizations

  • Prepare custom reports to document space and event related information

  • Use and maintain online forms for requesting space and services

  • Develop and maintain a written list of requirements for event registration

  • Maintain records of curricular spaces and events (those associated with the semester class schedule) that are scheduled by the Registrar's office

  • Coordinate space changes for classes requested by the faculty with Registration and Records

  • Coordinate Final Exam space changes with faculty and Registration and Records

  • Assign non-curricular spaces and events as required by Special Events and Summer Programs

  • Use R25 to notify Facilities Management, Environmental Services, Campus Security, Dining Services, Media Services, and other service providers of services required by events

  • Assign priorities for space assignment based on established criteria

  • Resolve scheduling conflicts

  • Work with event planners to identify alternative event locations for requested events in spaces that have previously been reserved

  • Coordinate event scheduling with the IT Database Manager and Facilities Management technical staff

  • Other duties as assigned


1364 Harrisburg Pike

Lancaster, PA 17602


Online Applications at www.Berksandbeyond.Com

Email resumes to: lancaster@berksandbeyond.Com

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